Signal for property compliance
Occupancy Permit Management Software
Temporary certificates of occupancy, assembly permits, elevator certificates — the paperwork that keeps a building legally open. Signal keeps every date on schedule.
An expired occupancy permit can empty a building
A temporary certificate of occupancy is a countdown clock: it lets tenants in while punch-list items are finished, but it expires — often in 90 days — and renewing it means re-inspection. Let it lapse and the building is technically occupied illegally, which surfaces at the worst moments: a refinancing, an insurance claim, a fire inspection. Assembly permits, elevator certificates, and fire safety inspections run on their own cycles, and each one lapsing carries the same flavor of risk: a space that can't legally be used.
Property managers carry these dates across dozens of buildings, usually in a lease-admin system that was never designed to nag anyone. The dates are entered once at acquisition or fit-out, and then rely on someone remembering to look. Turnover in property teams is high; the building's paperwork memory shouldn't leave with the manager.
What property teams track with Signal
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Temporary COs on new buildings
The 90-day TCO clock, reminded weekly from day one — because the re-inspection needs booking well before the deadline.
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Assembly and use permits
Event spaces, restaurants, gyms — annual permits tied to capacity and use, tracked per space per building.
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Building safety certificates
Elevator certificates, fire system inspections, boiler permits — the recurring inspections that keep the building compliant floor to roof.
How Signal handles it
- Folders per property. A folder per building keeps each property's permits, certificates, and inspection dates in one filterable view.
- Reminder schedules. TCOs get aggressive weekly-repeat reminders; annual certificates get 60/30/7. Every item carries the schedule its deadline deserves.
- Multiple recipients. The building manager, the regional lead, and the compliance coordinator all get the same email — the date survives any one person's inbox.
- Renewal tracking. Each re-inspection and renewal is logged against the item, building a compliance history per certificate per building.
Frequently asked questions
Can we organize permits across a large property portfolio?
Yes. A folder per building and consistent item naming gives you a portfolio-wide register that filters down to one property in a click. CSV import gets an existing register in quickly.
Temporary COs renew every 90 days. How does Signal handle that?
Set a weekly repeating reminder rule and renew the item with each new TCO date. The renewal history accumulates on the item — useful when the building department asks how many extensions you've had.
Who should receive the reminders?
At minimum two people: the person who books the inspection and the person accountable if it slips. Signal sends to as many recipients as you attach, all on the same schedule.