Signal for licensing
License Management Software
Operating licenses don't send warnings before they expire — regulators send penalties after. Signal keeps every license, in every jurisdiction, on a reminder schedule.
Licenses expire on the government's calendar, not yours
A business license, liquor license, or operating permit lapsing isn't a paperwork problem — it's an operating problem. A restaurant that misses a liquor license renewal can lose the license entirely and re-apply from scratch, sometimes with a public hearing. A contractor bidding with an expired license loses the bid on a technicality. And the renewal calendars are chaos by design: every city, county, and state runs its own cycle, some annual, some biennial, some pegged to your incorporation date.
Multi-location businesses feel this worst. Ten locations can mean fifty licenses across a dozen authorities, each with different fees, forms, and lead times. The renewal notices — when they come at all — go to the location's mailbox, not to the person at head office who actually files. The register exists somewhere; what's missing is the push.
Licenses businesses track with Signal
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Business and operating licenses
General business licenses, health permits, food service licenses — per location, with the issuing authority and license number on each item.
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Liquor and specialty licenses
The high-stakes ones: long renewal lead times, harsh lapse consequences, reminded at 90 and 60 days without fail.
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Professional and trade licenses
Contractor, broker, agency licenses held by the business or its principals — the credentials that qualify you to bid and operate.
How Signal handles it
- Companies and folders. A company per issuing authority, a folder per location — filter to see one store's licenses or everything one regulator controls.
- Reminder schedules. Licenses with slow-processing renewals get 90/60/30 schedules; simple annual renewals get 30/7. Each license carries its own rules.
- Audit log. A recorded trail of every reminder and acknowledgement — evidence of a working compliance process when anyone asks.
- CSV import. Bring the entire license register in from a spreadsheet in one import — locations, dates, authorities, and reminder offsets included.
Frequently asked questions
Can we manage licenses for multiple locations?
Yes. Use folders for locations and filter the items list per site. Head office sees everything; each location's manager can be a recipient on just their own licenses.
Renewal takes weeks in our jurisdiction. Can reminders start earlier?
Offsets are fully flexible — 90, 120, or any number of days before expiry. Set the first reminder to match the slowest authority you deal with.
What if the expiry date changes after renewal?
Use the renew action with the new date. Signal records the renewal, keeps the old dates as history, and rebuilds all future reminders automatically.